Executive – HR Operations (Contract)

Job Responsibilities

• To perform data entry role to ensure employee data is created and maintained in HRMS accurately (i.e. new hire, transfer, org chart restructuring, re-designation, promotion, exit and etc),
• To prepare or check to ensure accuracy in issuance of employee movement or exit letters (i.e. transfer, re-designation, promotion, salary adjustment and etc)
• Assist in processing loan or payment related to employees (including Staff Training Fund penalty, Short Notice payments, Bond Buy Out and etc) are accurately effected
• To check and ensure personnel files and all documents within are complete.
• Responsible to ensure files are kept safely in prescribed locations, and its movements are tracked in accordance to established procedures.
• To maintain provision records and work with Finance to ensure payment amounts are maintaining accurately.
• To maintain HR Operations Maker’s performance record in accordance to established guidelines
• To administer employee access card creation, activation and distribution.
• To manage retention of HR documents maintained accordance to established procedures.
• To provide ad-hoc administrative support other HR functions such as manning the helpdesk, as necessary and in line with business requirements.
• Continuously seek to give ideas and suggestions on operational improvement and to highlight and discuss on any process change requirement to immediate superior.

Job Requirement

• Fresh graduate or 1-year experience in related capacity in office administration, HR operations, recruitment or benefits administration
• Proficient in Microsoft Office, particular with MS Excel
• Knowledgeable in Malaysian Labour Law,statutory guidelines on wages, taxation and statutory contribution